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Election Rules for 2005
Election Rules for 2005

Working for City

The rules under which the election for Trust Board members will be conducted - if there are sufficient candidates to require an election - are set out in the Trust's Election Rules.  The election rules for 2005 will be the same as 2004, except each candidate will be allowed up to 400 words (rather than 200) for the statement to the members.


The Election Working Group and Returning Officerwill oversee the operation of the election process in accordance with the Election Rules.  The EWG is made up of a number of City supporters independent of the existing Trust Board.  If an election is required, the Returning Officer will be completely independent of YCST.


If you have any questions about the Election Policy, please contact Stan Collins (Trust Secretary) via writing to us or emailing enquiries@ycst.org.uk or stan@ycst.org.uk


The Elections Rules are set out below.


Introduction

1. This document constitutes the Election Rules, Regulations and Procedure and is drafted in accordance with existing constitution of the York City Supporters Society Limited. The purpose of the Election Rules Policy is to ensure that the elections for Society board members are conducted in a democratic and unbiased manner in accordance with these rules and the Constitution. The Board Membership Policy is published separately.

2. Definitions:

AGM                                       Annual General Meeting
YCST or the Trust                    York City Supporters Society Limited
 EWG                                      Elections Working Group
TB                                           Trusts Board i.e. the Board of York City Supporters Society Limited


FPTP                                       First Past The Post

Election Control


3. During the election period the EWG will ensure that the Election is run in accordance with the Election Rules Policy on behalf of the YCST members.

4. The EWG will comprise of an odd number of members and any decisions taken will be by majority vote and recorded.

5. Members serving on the EWG shall be eligible to nominate candidates, vote and stand in the Elections.

6. Any EWG member standing as a candidate will not be: involved in the collation and publication of candidate statements; eligible to vote on matters pertaining to candidate disqualification; or eligible to vote on any other matter which may influence the outcome of the Election.

7. Polling for the election is to be run by the EWG and overseen by a Returning Officer subject to these election rules. The results as determined by the Returning Officer are final.  The Returning Officer is to be independent of the Trust Board and not a member of YCST

8. The election timetable is included in the Board Membership Policy.

9. Election details shall also be posted on the YCST Website,
www.ycst.org.

10. Polling results will be determined by the Returning Officer in line with the FPTP system.

11. The results will be announced at the AGM.

12. The EWG will verify that nominations are from members and check for multiple nominations. If multiple nominations are found then the candidate that submitted their nomination form first shall be accepted. Thereafter a nomination form containing a further Candidate nomination by the same member will be rejected.

Eligibility & Nomination

13. Candidates must comply with the eligibility and nomination procedures as determined by the Board Membership Policy and the EWG.

14. It is the Candidates responsibility to ensure their nominations are valid and submitted in accordance with the timetable. In the event of uncertainty, the decision of the EWG will be final.

15. In signing the form, candidates are bound by the terms and conditions of the election rules and regulations.

16. A signed letter of nomination from a member is an acceptable substitute for manuscript signature on a candidates nomination form.

17. Specifically candidates are also self-certifying that they comply with the following two rules of the constitution:

18. Rule 58: No candidate can stand if they:

Have been a member of the Society board for 12 consecutive years;
Have been declared bankrupt or compounded with their creditors;
Are subject to a disqualification order made under the Company Directors Disqualification Act;
Have been convicted of an indictable offence (other than a spent conviction as defined by the Rehabilitation of Offenders Act 1974);
Are or may on the basis of medical evidence be suffering from mental disorder;
Fail to abide by any rules for the conduct of elections made by the Society board

Rule 72:

Save for the exceptions outlined in the Rules of YCST, no Society board member is to have any material financial interest personally or as a member of a firm or company or as a director or other officer of a business trading for profit or in any other way whatsoever in any contract or other transaction with the Society. For the purposes of this rule, an interest of a person who is connected with a Society board member shall be treated as an interest of the Society board member.

Election Rules

19. During the election the EWG, or interim TB members, cannot provide advice to voting members as to the suitability of any candidates on behalf of the YCST. Any opinion, or advice provided, should be taken as provided in a personal capacity.

20. Candidates/complainants have the right of appeal to the EWG, and then through the complaints procedure detailed in the Rules of YCST.

21. Complaints after voting has closed shall be made in writing to the EWG not later than three working days after the close of poll.

22. All communication regarding Election Rules Policy should be addressed to the EWG, via e-mail at
enquiries@ycst.org.uk , or by letter addressed to the EWG at the YCST registered office.

23. Communication with the Returning Officer will be restricted to EWG members.

24. Should any Candidates contravene the election rules the EWG shall judge whether a disqualification shall apply. Notification will be to the Returning Officer prior to announcement of election results and subsequently to the elected TB.

25. The elected TB will decide what action, if appropriate, may be taken should disqualification occur.

26. Should the election not produce sufficient elected TB members the casual vacancy rules shall apply.

27. All Candidates shall leave their contact details with the EWG.

Candidates Statements and Campaigning


28. The EWG shall publish a Candidates Statements document based on Candidates Statements submitted with the Nomination form.

29. The EWG will be responsible for circulation of the Candidates Statements document with ballot papers.

30. On a membership-wide basis, campaigning will be restricted to this publication. No further Election campaigning material will be circulated to all members. Other than this personal campaigning is allowable.

31. All candidates can submit an election statement to the EWG by close of nominations. The candidates name need not appear in these 200 words. Acronyms, pseudonyms, and slang will be at the discretion of the EWG.

32. All the candidates statements are to be received in written form, typed, and proof read before issue. The number of words counted shall be decided using Microsoft Word.

33. If a candidates manifesto has more than the permitted 200 words, it will be truncated at 200 words and text will be inserted below stating: The Candidates Statement has exceeded the permitted 200 words and has therefore been truncated.

34. Candidates statements written in the third person shall be accepted.

35. Candidates and nominees can only put their real names on nomination documentation. No nicknames will be accepted.

36. A candidate's statement shall not contain the name of any of their nominators or any other candidate.

37. Candidates must not in their statements: make threats, insults, derogatory, abusive, racist, sexist, or homophobic statements, or references towards other candidates.




 


 
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